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DATA PROTECTION POLICY

Delightsome Land School collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school.
This information is gathered in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.

Purpose

The aim of this policy is to provide a set of guidelines to enable staff, parents and pupils to understand:

  1. The law regarding personal data.
  2. How personal data should be processed, stored, archived and deleted/destroyed.
  3. How staff, parents and pupils can access personal data.
  4. That personal information is dealt with correctly and securely and in accordance with related legislation.
  5. It will apply to information regardless of the way it is collected, used, recorded, stored and destroyed, and irrespective of whether it is held in paper files or electronically.

All staff involved with the collection, processing and disclosure of personal data will be aware of their duties and responsibilities by adhering to these guidelines.
Part 10 Computer Security and Critical Information Infrastructure Protection Bill 2005, section 4 part II among other things states that utilisation of the data retained processed or retrieved shall constitute legitimate purpose only with consent of individuals to whom the data applies.

What is Personal Information?

Personal information or data is defined as data which relates to a living individual who can be identified from that data, or other information held.

Data Protection Principles

  1. Personal data shall be processed fairly and lawfully.
  2. Personal data shall be obtained only for one or more specified and lawful purposes.
  3. Personal data shall be adequate, relevant and not excessive.
  4. Personal data shall be accurate and where necessary, kept up to date.
  5. Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose or those purposes.
  6. Personal data shall be processed in accordance with the rights of data subjects under related legislation.
  7. Personal data shall be kept secure i.e. protected by an appropriate degree of security.
  8. Personal data shall not be transferred to a country or territory outside Nigeria except that country or territory ensures an adequate level of data protection.

General Statement

The school is committed to maintaining the above principles at all times. Therefore the school will:

  1. Inform individuals why the information is being collected when it is collected.
  2. Inform individuals when their information is shared, and why and with whom it was shared.
  3. Check the quality and the accuracy of the information it holds.
  4. Ensure that information is not retained for longer than is necessary.
  5. Ensure that when obsolete information is destroyed that it is done so appropriately and securely.
  6. Ensure that clear and robust safeguards are in place to protect personal information from loss, theft and unauthorised disclosure, irrespective of the format in which it is recorded.
  7. Share information with others only when it is legally appropriate to do so.
  8. Set out procedures to ensure compliance with the duty to respond to requests for access to personal information.
  9. Ensure our staff are aware of and understand our policies and procedures.

Complaints

Complaints will be dealt with in accordance with the school’s complaints policy.

Review

This policy will be reviewed as it is deemed appropriate, but no less frequently than every 2 years. The policy review will be undertaken by the Director of the school.